Buyer - InnVest

THE COMPANY:

With over 100 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. Our management team oversees the day-to-day activities of nearly 70 hotels, making InnVest the largest independent operator of hotels in Canada. Our portfolio is geographically diverse, spanning from Vancouver, BC, to Corner Brook, NL, and experientially diverse, ranging from roadside inns to luxury urban properties.

At InnVest, our mission is simple: to deliver outstanding guest experiences and superior returns on quality hospitality investments. A career at InnVest offers unparalleled opportunities and exposure to Canada’s largest independently owned and operated hotel portfolio. To learn more about InnVest Hotels, visit innvesthotels.com.

THE ROLE:

The Buyer is a key contributor to InnVest’s procurement operations, with primary responsibility for coordinating and issuing Requests for Proposals (RFPs), analyzing tender submissions, and presenting recommendations to senior leadership. The role also involves evaluating supplier performance, managing purchase orders, and ensuring timely delivery of goods and services in alignment with project schedules.

The successful candidate will possess exceptional communication and analytical skills, fostering effective collaboration with internal teams, suppliers, and external stakeholders. You will leverage your expertise in procurement, negotiation, and supply chain management to achieve operational efficiency and deliver value for the company. This role also demands a commitment to fostering strong supplier relationships and ensuring compliance with industry best practices.

ACTIVITIES:

RFP Development and Management:
Prepare comprehensive RFPs for tendering commodities, ensuring all required information is included. Follow up with suppliers to confirm receipt of RFP documents and adherence to submission deadlines.
Tender Analysis:
Analyze supplier quotes for completeness and accuracy, ensuring alignment with RFP requirements. Present findings and recommendations to the Director of Procurement and other stakeholders.
Purchase Order Coordination:
Issue purchase orders (POs) for projects, including prototypes, mockups, and production rollouts, while adhering to established schedules and timelines.
Supplier Performance Evaluation:
Assess and monitor supplier performance, providing input for the management of the Preferred Vendor list and strategic supplier initiatives.
Change Management:
Track and review specification revisions issued by designers or consultants, ensuring updates are reflected in tender documents and POs.
Logistics and Delivery Management:
Expedite and manage the delivery of goods according to project schedules, maintaining detailed delivery status reports and mitigating potential warehousing costs.
Freight Coordination:
Manage freight logistics, including tendering freight with various providers to ensure cost efficiency and timely delivery.
Issue Resolution:
Resolve PO-related issues, such as returns, deficiencies, quality concerns, and delivery delays. Ensure POs are properly closed out.
Reporting:
Prepare detailed reports, including Delivery Status Reports and Submittal Tracking, to provide insights into procurement activities.
Continuous Improvement:
Collaborate with procurement colleagues to identify and implement opportunities for process improvements and cost savings.

COMPETENCIES WE ARE SEEKING:

Academic/Education Requirements:

Bachelor’s Degree in Business, Finance, or Supply Chain Management.

Knowledge, Experience, and Skills Requirements:

A minimum of 3 years of experience in purchasing or procurement.
Strong knowledge of logistics and shipping goods internationally and nationally.
Proven expertise in procurement processes for the hospitality industry.
Effective negotiation skills with a demonstrated ability to achieve cost savings.
Familiarity with supplier operations, including manufacturing techniques and practices, is an asset.
Proficiency with supply chain management (SCM), enterprise resource planning (ERP), and material requirements planning (MRP) software.
Previous experience in the hospitality industry is strongly preferred.
Willingness to travel up to 10% of the time.

Key Skills:

Strong communication and interpersonal skills, with the ability to build and maintain effective relationships.
Analytical mindset, capable of interpreting complex data and making informed decisions.
Detail-oriented with exceptional organizational and multitasking abilities.
Proactive problem-solving skills, ensuring timely resolution of procurement challenges.
Exceptional Proficiency in Microsoft Excel for data organization and analysis is a must.

WORKING CONDITIONS:

Mental Effort: Frequent mental and visual concentration during computer work, as well as attentive listening and focus on interactions with vendors, customers, and managers. Requires the ability to handle interruptions and refocus quickly.
Physical Effort: Continuous use of manual dexterity and hand/eye coordination for computer tasks. Periodic lifting of materials such as files and binders may be required.
Environment: Primarily office-based in a climate-controlled setting, with occasional travel to properties as needed. Flexible working hours may be required.

RESPONSIBILITY FOR RESOURCES:

Management of confidential procurement documents, equipment, and protocols.
Accountability for assigned work areas and project-related resources.

TYPE OF SUPERVISION REQUIRED:

Operates under general instructions, prioritizing and completing assigned tasks independently.

DIVERSITY & INCLUSION:

InnVest is committed to fostering an inclusive workplace that reflects the diversity of our communities. We provide accommodations during the recruitment process to ensure all candidates can participate fully. Please contact us in advance to arrange accommodations if needed.

BENEFITS: